Human resources (HR) management plays a vital role for any business, even though it has been a department where manual operation occurs. These manual tasks cause unneeded stress, resulting in data loss, compliance issues, and prone to errors. HR process automation could be the solution to the problem.
With advancements in automation technologies and artificial intelligence, many HR tasks can be automated to improve employee satisfaction. This article will explore 7 hr processes that organisations should automate.
Understanding HR Automation
Automation in human resources refers to a process where the productivity of human resource departments is increased to avoid any tiresome manual tasks while providing avenues to allow them to concentrate on essential tasks, including strategy and decision-making.
Human resource professionals can create, capture, and effortlessly update data by automating repetitive tasks. Furthermore, it makes it easier to streamline tasks for employees, thereby making a business to be streamlined, rule-driven, and productive.
Top 7 HR Processes that Organisations Should Automate
HR departments in organizations have various tasks to deal with. Every day, they have to respond to several activities, including coordinating paperwork, managing new hires, paying salaries, etc. All of these can be done away with using HR automation. If you are thinking about automating human resource tasks, here are a few places to start your automation.
Recruitment
HR recruitment process covers various tasks such as posting job ads, tracking responses, screening CV, conducting pre-employment assessments, sorting and prioritizing candidates, conducting interviews, follow up and more. When you don’t automate, your team would spend unnecessarily waste time on unproductive admin tasks arising from these processes.
Embracing automation tools will help you automate the entire employee data including that of new applicants and recruits. This include tools for job applicant organization, identifying salary structures and managing tools for accepting or rejecting an application based on certain criteria.
Businesses can take advantage of artificial intelligence to select only suitable candidates that fit the job criteria. This makes it easier for HR personnel to focus on making the final call and minimizing the timeframe for the recruitment process.
Onboarding
Automating the onboarding process can improve experience significantly by averting paperwork loss, minimizing human errors, and improving hiring status across different departments. For new organizations, onboarding includes signing contracts, extensive paperwork, finishing benefits paperwork, etc. These take a lot of time to process and prolong the time workers receive necessary equipment.
Nevertheless, integrating artificial intelligence applications into your HR process automation solution can make the onboarding process collaborative. You can leverage an HR chat bot to help and guide recruits on ways of filling information. Furthermore, these chatbots can save time and allow HR departments to concentrate on the strategic aspects of the business. There is several automated employee onboarding software to use for the purpose.
Payroll System
In your HR process automation, paying salaries to workers is critical because most people are working because of the money. Performing payroll manually takes days with a high likelihood of producing errors compared to an automated system.
Nowadays, manually calculating staffs salary, compensation, and health benefits are archaic. Notwithstanding your company size, there is countless payroll automation software to process your payment. You can use ADP, PayChex, or QuickBooks.
Automating your payroll system will help provide accurate calculations instead of having an over-time commission, deductions, and other discrepancies. Furthermore, it helps reduce errors as you have to record these details manually.
Time Sheet and management
Another important HR automation example is the area of time management. For instance, if you use a manual tracking system, employees have to input their arrival and work hours. In most situations, that information must be transferred to a spreadsheet to calculate hours worked for the week.
Regrettably, this can be prone to fudged numbers as employees won’t want anything to jeopardize their opportunity. Well, this isn’t designed to cause hatred in the workplace because some people can forget when something happens in a week. For instance, a doctor’s appointment, an accident, or a training program can cause a shift in their schedule.
Furthermore, you will have an employee with awful handwriting or deliberately performs time fraud. These can be a substantial pain when you are manually doing your payroll. However, automating human resources payroll system can avert this fraudulent activity. You can invest in a good digital time tracking system that automates when employees arrive and exit the workplace. You can easily track this data and compile them when needed.
Performance Management
After the automated employee onboarding process, you might want to monitor their performance over time. Maintaining the performance records of employees is critical, and it can be time-consuming when you have to receive inputs from supervisors. Most human resource professionals don’t have the time to manually evaluate key performance indexes, leading to inaccuracies during performance evaluations.
Automation in human resources can help managers to monitor employee performance. Peradventure, there is low performance, these HR automation systems will provide automated alerts and action plans for managers to follow.
Conclusion
HR automation is an essential aspect of any organization, from payroll to recruitment and performance management. HR automation process has made organizations more productive and cost-effective in their activities. Furthermore, it has also contributed to reducing workload for employees.
While there are concerns about the impact of automation, we can’t do away with the benefits. Automating the HR process can help minimize errors and save money and time, channeling into other aspects of the business. HR automation is only at its infancy stage as we are bound to see newer implementations in the future.
Need assistance with HR automation? Our HR automation solutions will help your employees focus on what matters the most for your business. Reach out to us if you need advice and support about the process you can automate.
